Once placed in chat, Google Chat will provide a clickable meeting for colleagues to use. As a result, Google Chat is something like the evolution of Hangouts. It grants that same one-on-one communication but expands on it to be more effective in a business setting.
Important features available in Hangouts like read receipts, video and audio conferencing, and image sharing are all available through Chat. With it, you share images, make audio and video calls, or send links. Hangouts is accessed in a similar way to Chat. Google Meet is still its own solution that provides you with the ability to hold HD video conferences and presentations.
The software is also natively accessible when users are signed in on Chrome. One of the newer features of Google Meet includes the ability to blur your background. You can also add a virtual background to replace your own background with something more formal or fun. Meet also has Google Jamboard integration, where you and your team brainstorm using a digital whiteboard. Previously, this was G Suite.
And if you have a business email managed through Google, you are a Workspace customer. In fact, Workspace has more than two billion monthly users — according to Google. All apps are accessible from any Google-related software. With Workspace, tagging someone in Google Docs, Sheets, or Slides will provide you with multiple methods to contact that colleague.
This includes standard chat, video meetings, and email. Workspace also bakes in search, which is something you might expect from a Google product. Meet video conferencing comes built into Chat.
To start a call with everyone in a room, click the Meet button the icon with a chat bubble and video camera in any Reply or New Conversation box. Or, to call just one person, open a direct message with them and click the Meet button there.
Confused about the difference between Chat, Meet, and Hangouts? Read our guide on all the Google chat and video call apps. Google Chat is about work, so it's no surprise that it integrates with Google's other work apps. Click it to quickly share a document—you can select recent files or search through your entire Google Drive account to find any file you need. Or, if you already have the link to a Google Docs, Sheets, Slides, or Drive file you want to share, just paste it in the thread or reply box to instantly preview it.
The fun thing is, that's all you need to do to share a Google Docs or Drive file with others in Chat. Whenever you share a file, Google will automatically add everyone in that room with viewing and commenting permission so they can see the thing you shared.
You'll never have to wait to view a document because someone forgot to turn on sharing in Google Docs again. It's also easy to find any documents your team is working on. That shows the file in question along with the conversation about it, so you'll know right where to pick up the work. Team chat apps are one of the best ways to talk with everyone on your team—but they're also one of the most distracting apps you could use.
With conversations going on about everything all the time, it's easy to get pulled into far too many discussions and never get the actual work done. Chat tries to calm the storm a bit in a number of ways.
First, you can choose which threads to follow. Odds are, when you start a new conversation or participate in one, you'll want to get notified about it. Chat, by default, will send a push notification for every response to that thread. You can quickly unfollow any thread using the Following button at the top-right of the thread. This gives you a quick way to unfollow threads you don't need notifications for. You will also get notifications for any direct messages anyone sends you, or anytime someone mentions you in a thread.
You can make things even calmer if you want. By default, Chat will notify you on web and mobile—and will send you an email of all your notifications if you haven't opened either app in over 12 hours. If you don't want to be notified about conversations, or want to turn off all notifications, click the gear icon in the top right corner of Chat and select Settings. From here you can configure your settings.
Or, if one room is particularly chatty, click its menu and select Turn off notifications. That'll let you get notifications for mentions, along with conversations from other rooms, but will keep that room from distracting you. It's a calmer approach to chat. Here are the best extra features we've found in Google Chat, and how to get the most out of them.
If you've ever used Google Talk and Slack, you'll find both experiences combined in some ways in Google Chat. First, formatting. You can add italics and other formatting like in Google Talk and Google Docs comments. Need to correct something and want to strike out a word? Then, to add emoji to your Chat messages, type a : then start typing the name of your emoji as you would in Slack. Hangouts will start filtering through the emoji options; when you find the one you want, press Enter to add it to your message or just type its full name and add a colon on the other end.
Mentioning people in your message works like Google Docs comments and Slack: type an followed by the name of the person you want to mention. Chat will start filtering through the names of people in your company, with those in this room on the top and others you could invite on the bottom. Press Enter to select the person you want. Sharing stuff is easy too. Paste links in a new conversation or reply box, and most of the time Chat will automatically show a preview of the image or a description of the article you shared.
Ever need to edit a message? Google Chat isn't just for talking to people—it's also a great place to chat with your apps.
They can help you book meetings, find flights, poll your team, check your calendar, request time off, and much more. In Chat you can add bots to a specific room or you can chat with them directly on your own. To find bots, click the search button in the top-left corner, then click Find a bot.
You can add bots to rooms, or you can chat with them directly. These bots can be handy. Say you're planning a trip. The Kayak bot lets you ask about flights for an upcoming trip in real language, and it mostly gets things right. You can browse through the offerings, then click a flight that looks good and book it from Kayak's site. Google's own Meet bot does something similar for meetings. You can ask it to check your Google Calendar or book a meeting with someone else on your team.
To add a bot to a room, type followed by the bot's name in a new conversation or reply. The bot will then typically give you a quick description of how to use it, then will be ready whenever your team wants to mention it.
Say you want to poll your team about what to eat for lunch. Add the Polly bot to your room, then mention it in a conversation, and it'll turn your message into a poll. Or, liven things up with a GIF by replying giphy fireworks.
Zapier offers Google Chat integrations , allowing you to connect thousands of apps to your Chat rooms without any code. You'll likely start using Google Chat when a colleague or manager invites you to a new Chat room, perhaps for a new project or to keep track of your team's work. It's essentially a useful and cost-effective collaboration platform for the average person as well as enterprise customers. Chat is a messenger app, probably closest to Slack in how it works, but is currently only available for Google Workplace users allowing you to share Docs, Sheets and Slides with colleages.
Google Meet is the consumer video calling app for up to 30 participants, so acts as a Zoom rival and will have a lot of appeal to regular users outside of businesses. Google describes Meet as "a video meeting experience with one goal: make joining meetings effortless". The company wanted to improve Hangouts to make it easier and faster for people start and join video conferences. Hangouts Meet has a very light, fast interface and enables you to easy manage up to person meetings.
To instigate meetings you originally needed to have a G Suite account, but Google is now making it available to everyone - with varying levels of functionality. You can find it at meet. Chat is "an intelligent and secure communications tool, built for teams. From direct messages to team chat rooms, Chat makes team communication easy and efficient. The idea behind it is that teams working on a project should be able to discuss tasks, share work, and more - it's more like Slack, really.
Chat offers virtual rooms with threaded conversations and integration with other Google products, like Drive. Again, it's a simple and light interface so fast to use and you can find it at chat.
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